Meeting of the Maryland Inter-segmental Chief Academic Officers


University of Maryland University College


Minutes of the September 20, 2002 Meeting


Dr. Nicolas H. Allen, Provost and Academic Officer of University of Maryland University College, welcomed CAO members to the University of Maryland University College.


Approval of Minutes


Motion made to approve the 5/10/02 minutes. Questions were raised about the following:


Students are desperately needed for secondary education. One suggestion is to build a relationship with public schools. Montgomery County offers enrolling employees without a degree into the AAT program and they cannot be misled.


The paragraph should read:


Secondary education teachers are desperately needed. One suggestion is to build strong relationships with public schools. For example, Montgomery County has begun offering employees (teaching assistants) without degrees enrollment in the AAT program to encourage them to get degrees and get certified to teach.


Report on Part-time Faculty study


M. Kiphart reported on the proposed MHEC survey on part time faculty MHEC is reviewing to determine if the survey will be implemented or not. Issues raised include the purpose of the survey, discussion as to whether the information being reviewed could be acquired from individual institutions or systems rather than surveying individual faculty, concerns about sample size and the tendency for small groups of faculty to answer the survey and give voice to issues that may not be relevant to all faculty, and the value in terms of outcomes and financial considerations for such a survey. There was concern about need and use of survey. If MHEC decides to proceed, it will be brought forward to CAO group first.


Update of Maryland State Plan for Postsecondary Education


Supplement to state plan was provided. Please consult when you are planning your new programs and update programs to ensure they are aligned with state goals. Once the state approves the new plan Mike Kiphart will bring the updated state plan to CAO meeting.


AAT for Secondary Education and AAT Conference


T. Hollander reported on the shortage of secondary education teachers is critical. The Association of Community Colleges, University System Maryland and MHEC are co-sponsoring an AAT conference on November 6, 2002 for the deans of arts and sciences. The conference is designed to ensure that arts and sciences deans understand the issues and take the information back to their institutions. The outcomes sought are the endorsement of the deans of arts and sciences. Senior level buy-in is imperative to ensure university involvement. The deans will return to institutions and faculty will begin the work of implementing the next steps.


Issues raised involved ensuring that faculty were involved. Two faculty panels will be formed to talk about existing collaborations and work already done to provide a model for what can be accomplished.


Independent colleges are also working diligently on the AAT, and would like to be represented at the conference.


Discipline group updates – Math, Denny Gulick reporting


The math group is looking to define the core outcomes of math for liberal arts majors, finite math, statistics, and college algebra, and for the broad-level outcomes of GERs. They also set prerequisites for intermediate algebra, shared ideas about threshold skills and outcomes for GERs.


The math group should identify and bring to discipline group meetings the issues they see as important related to the AAT degree and the mapping of outcomes. At the TEAC meeting the community colleges were concerned that from 2 to 4 courses in AATs were already approved. It will be important to map the outcomes of courses. Jim Foran and Mary Gartner will shepherd this process.


UMCP has new initiatives in developmental mathematics that siphons off approximately the lower 40% of students who failed the placement exam and are enrolled in a new, self-paced course Math 003. UMCP math placement exam is equivalent to Accuplacer.


Discipline group update – Fine Arts and Humanities, Gena Glickman reporting


The goal for the Fine Arts and Humanities discipline group is to rebuild outcomes for the arts group. Separate fine arts and humanities groups may be needed, as group could not agree to an arts and humanities definition in Comar that applied to everybody. Outcomes for the arts and humanities group will need to be rebuilt. Please email Gena Glickman with suggestions on arts and humanities.


Concerns about how faculty were notified of their participation in discipline groups were raised. Faculty were nominated by schools, and discipline group leaders contact participants directly.


One of this year’s goals is for discipline groups to be formed and to meet by Valentine’s Day. Current chairs should review the members of their discipline groups. If individuals are interested in co-chairing the 4-year Biology or the 4-year Literature group please let Mary Ellen Hrutka or Tom Topping know. Mary Ellen Hrutka will put out a formal call for nominations if volunteers do not materialize.


K-16 Workgroup, Jim Foran reporting


K-16 workgroup met on Wednesday, September 18, 2002. Three areas were discussed. First, the Assistant Superintendent of Charles County Public Schools reported on closing the achievement gap. Second, the issue of a Maryland Clearinghouse for Educational Statistics and the need for a comprehensive database, encompassing K-16, was discussed to find out what and how students do in school. A new committee needs to figure out what datasets need to be collected, how the data will be housed, and where. Finally, new Maryland school assessments were announced by the MD Department of Education to measure student achievement in K-8 reading and math and grade 10 reading.


Schools must make adequate yearly progress, after 2 years of unsatisfactory progress school choice goes into effect and after 3 years the school must provide supplemental services. Getting and keeping quality teachers is an essential issue.


High school assessment exams not yet linked to diplomas, but percentile is on transcript. Performance data for the high school assessment will be available in early October, and will be distributed in early November to schools.


Maryland Council of Community College Chief Academic Officers, formerly Community Colleges Instructional Deans group, Rusty Stephens reporting


Community College Instructional Deans group now called Maryland Council of

Community College Chief Academic Officers (M4CAO for short)


2 year college growth 9-10% range of FTE – some colleges have up to 16% growth.



·        40-100 new programs are in development at any time, how do we reduce the time cycle for review and revision?

·        Adjunct faculty – want to lower numbers of adjuncts in use.

·        Minority completion and achievement rates

·        Workforce shortages (e.g. nursing/teaching) and how to address those shortages.

·        Need to look at A.A.S. degree more as a transfer degree, not as an end in itself.

·        Collaborative learning and outcomes – internal process to look at best practices.

·        Baccalaureate access. No colleges had room this fall for transfer student except UMUC and historically black universities. This kept numerous students with A.A. degrees out of four-year institutions.

·        Placebound individuals and unable to enroll in 4 year degree


Discussion: CAO priorities for 2002-2003, Gena Glickman presenting


CAO group has no formal mission statement. Issue raised include using the CAOs as a resource, development of an “experts” list for consultative opportunities, support of the intersegmental model, technical and project oriented arena, and the CAO as a forum for discussion of issues beyond just reporting on issues.


CAO does not have a formal mandate or structural mandate. The CAO is not advisory to anybody, but MHEC does use CAO as a sounding board, and as a way to make sure that they are on target with their audience and goals. MHEC uses CAO for feedback, general education regulations, appropriate and popular actions.


Questions raised include: Who are we advising and why? What is the end result of our work? Who uses our information and how can we make our information available? Is an advisory capacity important?


Much can be said for exchanging ideas, talking, thinking, and listening. Communication should not be belittled. CAO group is advisory to each and every campus as members bring back issues. Also, CAO is a place to network and learn across boundaries.


Gena and Tom will craft a short mission statement.


A question was raised as to why participation of CAOs from 4-year institutions is less than the participation from 2-year institutions. CAOs from 4-year colleges and universities often have conflicting priorities (undergraduate, graduate, research) and are focused more on policy. As a result, the CAOs from 4-year institutions often appoint an appropriate person to represent the school and deal with issues raised through CAO group, such as an undergraduate dean. Also upon review, 4 year, public, and private are represented.


Topics for the year:


·        Baccalaureate degrees across the state as enrollments grow and there are fewer seats for transfer students.

·        Reports from various segments: MD community colleges (Gena Glickman), Provost group (Teri Hollander) and Independents (Lynn Gangone).

·        Extend invitation to all independents to joint CAO group.

·        State budget (after the election/inauguration).

·        How access relates to concerns with PT faculty.

·        How CAO can act as a common voice.

·        Access to school and jobs after graduation. Demographic presentations of mid-Atlantic.


Co-chairs will try to distribute information prior to meeting so members can be prepared for discussion.

Next meetings will be:


December 13 (UMBC Technology Center)

February 14 (Ann Arundel Community College)

April 11 (Catonsville Community College)


Minutes respectfully submitted by: Evelin Letarte